Multi-Language Administrative Assistant APPLY NOW

Must have strong PC skills including: QuickBooks, Microsoft Office

Bilingual Minimum Preferred (English/ Spanish) 

The position reports directly to the Project Manager providing technical support, maintaining construction schedules, ensuring accuracy of information in the database. Activities include extensive interaction with Sales, Purchasing, Accounting and Distribution to ensure timely project completion and a seamless transition to the client's Customer Service department.

Assist and support Projects Department: Projects Manager, etc..

-Effectively handle incoming calls and make follow up calls

-Maintain and update schedules daily

-Update QuickBooks and Job sheets to match time sheets

-Collect and review customers' contracts and/or purchase orders

-Prepares documentation for new job set-ups and present to Production Admin

-Supports the coordination of subcontractors and vendors for estimates, purchase orders and invoices.

-Monitors and tracks supplies and equipment deliveries, shipments, use, returns and associated documents / tickets

-Maintains project's portion of the Dispatch calendar for employees

 REQUIRED SKILLS/EXPERIENCE:

-Bachelor Degree HIGHLY Preferred

-Bilingual English & Spanish

-1-2 years of multi-language administrative Assistant experience

-Must be outgoing and professional

-Strong verbal communication skills

-Must have strong PC skills including: QuickBooks, Microsoft Office

Benefits:

-Opportunities for growth, both horizontally and vertically

-High visibility to the executives

-401k

-Health insurance

-Dental

-Vision

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