Executive Assistant Job Summary

We are a Los Angeles County based Startup, seeking an Executive Assistant to provide administrative support to upper management (after our Series A Fund raising campaign). Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests. You will also perform clerical duties, such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes at meetings. Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.

Duties and Responsibilities

• Answer phone inquiries, direct calls to the proper department, and provide basic company information

• Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed

• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed

• Plan, organize and implement events, such as meetings, business luncheons, or client dinners

• Manage executive schedule and act as a liaison for the executive team

• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings

Requirements and Qualifications

• Bachelor degree; fluent in English and other languages is a plus.

• 3+ years of experience as an Executive Assistant or a similar role

• Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)

• Experience scheduling appointments and updating calendars

• Excellent communication and organizational skills

• Valid driver’s license and safe driving record preferred

Benefits:

-401k

-Health Insurance

-Dental

-Vision